Most management meetings consist of more than 50% information exchange. One PowerPoint presentation after another…
Engagement and interest are usually limited. Some secretly check their smartphones, others type something into their notebook … it’s happened to me too 😊.
Often, slides with bullet points are simply read out and commented on. Those who are already reading on can no longer listen at the same time, the focus of attention is lost.
Wouldn’t it be more efficient if everyone read the presentations, texts and summaries in advance and made notes on them? Some of my clients like to start with a one hour reading session before the meeting, as they’ve found that not everyone reads in advance.
Only the core messages (or key graphics and images) are then shown in the meeting. Your own intention for the quick presentation should be clearly stated at the beginning or at the end:
– What could be the benefit for you (the listeners), why is this important?
– What messages do I want to get across?
– What actions do I want to trigger?
– What questions would I like to briefly discuss with you here?
– What are your questions and comments?
In this way, the information section is experienced as compact and intensive. Focus, reflection and discussion bring real added value. My clients get great results with this approach and have more time to discuss issues and make decisions.
What are your experiences with sharing information in meetings?
